Office Computer Setup

From BPWiki
Jump to: navigation, search

This provides guidelines on setting up office computers

Hardware

Main Computer

  • Major Hardware refresh 2010
    • Self Assembled System
    • Case
      • Power supply 120mm fan
      • 3.5 inch slot for media card reader
      • 5 inch slot for DVD drive
    • Media Card Reader - original replaced with spare
    • Intel i3-540 CPU (Passmark 2687)
      • CPU at least 5x cpubenchmark (1650) as Celeron 2.8 GHz (330)
      • Must have x64 bit (64 bit processor)
      • Desirable L2 cache > 1 Mb
      • Desirable Virtualisation (Intel VT-x, AMD AMD-V)
      • Power consumption is an issue
    • Gigabtye H55M-UD2H Motherboard
      • Update BIOS to at least F8 revision to support Ritmotech Card Reader
      • Preferably capable of 32GB, minimum 8GB memory
      • Video on motherboard
    • Memory 4GB Kit - Kingston/Patriot/GSkill
    • Intel 545S 256GB SSD (July 2017)
    • OS Windows 7 Pro 64 bit upgraded to Windows 10
    • No Floppy Drive
    • Replaced DVD Drive 30 August 2016 with LG GSA-H22N September 2006 Manufacture, writes at 15x/16x
  • Main monitor - DVI - 16:9 - 23 inch - Dell refurbished
  • Second monitor - VGA - Dell Refurbished
  • Mouse
  • Microsoft Multimedia Keyboard

Workroom computer

  • Electronic Recyclers Australia i3+i5 upgrade August 2019
    • Dell Optiplex 3010 Small Form Factor
    • Slim DVD Writer
    • Intel core i5-3470 CPU @ 3.20Ghz (Passmark 6720)
    • Dell H61 Express Motherboard with A22 Bios
      • Integrated video, Intel HD graphics 2000
      • Memory 8GB DDR3 (2x4GB)
    • AMD Radeon HD 7000
    • 120GB Intel 530 SSD
    • OS Windows 10 Pro
  • Main monitor - via DVI - Dell P2210F - 22 inch, 16:10 1680 x 1050 @ 60Hz, 0.282 mm pitch
  • Dell 4K93W Optical Wheel Mouse
  • Dell KB522 full size Keyboard

BIOS

  1. Set SATA mode to AHCI
  • Note that BIOS is pre 2012 so no (U)EFI support so use MBR partition table not GPT

Operating System

  1. Default Install of Windows 10 Pro (Upgrade from Windows 7)
    1. Add Australian English Language Pack
    2. Put Australian English as preferred language
  2. Users
    1. Create Admin User (with Administrative privileges)
    2. Join the computer to Active Directory, the Admin User will be removed later
  3. Check that Windows default password expiry setting is appropriate
  4. Use Inbuilt Anti-Virus (Windows Defender)
  5. Motherboard Drivers Disc
  6. For Windows 10 (Version 1709 onwards), select the Start button, select Settings > Accounts > Sign-in options, then make sure Use my sign in info to automatically finish setting up my device and reopen my apps after an update or restart is turned off (https://support.microsoft.com/en-us/help/4027599/windows-10-automatically-finish-setting-up-pc-after-update-restart) to avoid issues on multiuser machines

Utilities

  1. Adobe Reader
  2. Java (32 bit only, required by office administrator for one website)
  3. 7zip
  4. Printer - Download and install WHQL PS&PCL drivers for Windows 7 x64. Remember to do auto-configuration of both to match hardware.
  5. Infrarecorder as a replacement for Nero.
    1. Upgrade DVD writer firmware to latest (U09 for TS-H552U)
    2. Turn off SAO for DVD copying
    3. Version 0.51 x64 version does not work for non-admin users. Use the 32 bit version instead.
  6. If Windows will not play DVD's directly (e.g. Vista Business)
    1. Install VLC Media Player
    2. Add a registry patch to add "Play DVD in VLC using VLC" as an option in the Autorun menus in Control Panel
    3. Set VLC Media Player as the default Player for DVDs
  7. Time synchronisation
    • Set NTP synchronisation with isp (ntp.internode.on.net)
  8. SSD peculiarities
    • If an SSD is installed then optimise according to manufacturers directions, e.g. disable ReadyBoost for pre Windows 7 machines

Applications

  • Word Processing and Spreadsheet
    • Office 365 - have user log in and install using admin privileges (make sure it is the current 64 bit version on 64 bit machines and uninstall 32bit Compatibility Pack for Office 2007)
      • OneDrive for Business - should be installed as part of Office 365
      • Microsoft Teams - should be installed as part of Office 365
  • MYOB is used for Accounting
    • MYOB Accountright Standard v19.1 replaces MYOB Accouting
      • Check for valid license
      • All files are stored in Public Documents -> MYOB Folder
      • As the data files are stored separately from the program so there should be no special permission changes required for a limited user
      • Associate MYO files with the program c:\STANDARD19\MYOB.EXE
    • MYOB Accounting v18 was previously used. This software does not function well as a limited user at version 16. Issue the following commands to make it work
      • cacls c:\myob18 /T /E /P BUILTIN\Users:F
      • cacls "c:\Program Files\myob16" /T /E /P Office:F
      • Alternatively cacls "c:\Program Files\myob16" /T /E /P BUILTIN\Users:F
  • Audacity for audio editing

Printing Preferences

These settings will change each time the printer driver and possibly the Operating System changes. Each section will include what is trying to be achieved and how to achieve it

A5 Cover

This is for the order of service that is produced in bulk that is an A5 booklet with special paper for the cover. The paper that is used for the cover that is placed in tray 3 face down with the church on the left.

  1. Main
    • Colour mode B&W
  2. Paper Source
    • Output Size A4
  3. Finishing
    • Saddle Stitch
  4. Layout
    • Booklet - Standard
    • Binding Left
    • Output Size A4
  5. Insert (Click > on the top line to get this tab)
    • Tray 3 Cover Double Sided
    • Add
    • Save as "A5 Cover"
    • Close this dialog
  6. Now save as A5 Cover

A5 Cover Draft

This is for order of service without the cover.

  1. Start from A5 Cover
  2. Remove Insert

A4 Cover

This is the same as "A5 Cover" just with larger print and size. Special A3 Covers kept in the Stationery cupboard is used for the cover

  1. Start from "A5 Cover" and Modify this
  2. Layout
    • Output Size A3
  3. Insert (Click > on the top line to get this tab)
    • Bypass Tray Cover Double Sided
    • Add
    • Save as "A4 Cover"
    • Close this dialog
  4. Now save as A4 Cover

Note that the A4 cover must be inserted prior to printing, so the printer knows there is A3 paper in the bypass tray.

A4 Fellowship List

This is an A4 booklet made from A3 paper printed in Landscape mode

A5 Fellowship List

This is an A5 booklet made from A4 paper printed in Landscape mode

Labels

This is A4 paper printed from the bypass tray with paper type labels

User Preferences

These seem to be set on a per user basis

  • Units - Control Panel -> Regional -> Units - set to metric
  • Text size - Settings -> Ease Of Access -> Text Size