Receiving email

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Contents 1 Obtaining a username@bpuc.org email address 2 Setting up your computer for a mailbox account 3 Setting up your computer for a forwarding account 4 Setting an out of office for a forwarding account (to Internode) 4.1 Handling out of office in Cpanel

Obtaining a username@bpuc.org email address

• Decide if you need a functional or personal email (or both). A functional email goes with a job or function. A personal email is based on your name.
• Obtain approval
• Ask Alex Sims who will create the account. You will need to decide if you need a mailbox or a forwarding account.

Setting up your computer for a mailbox account

There are a number of settings you need to set in your email program:

• Incoming POP3 mail server is "mail.bpuc.org" but if you are using Popmail it is "127.0.0.1". If you wish to use SSL then the server is "wallaby.aussiehost.com"
• IMAP can be used instead of POP3 but may require extra storage on the server
• Username is "username+bpuc.org" (note the + replaces the @) but if you are using Popmail it is "mail.bpuc.org:username+bpuc.org"
• Password is as given to you. You can change the password by logging into webmail at http://www.bpuc.org/webmail
• Outgoing mail server depends on your ISP. For example for Bigpond it is "mail.bigpond.com"
• If the mailbox is shared by more than one computer (eg a desktop and a laptop) then on each computer under advanced settings tick the "Leave a copy of messages on the server". On one computer only, the "master" which should be the computer you want to miss fewest messages on, tick "Remove from server after x days" and set to a suitable value, try 7 days as a starting point. If you regularly receive a mailbox full (or almost) full message then decrease by one day.

Setting up your computer for a forwarding account

There is nothing to do. Any emails sent to your username@bpuc.org will be forwarded on to your own email.

Setting an out of office for a forwarding account (to Internode)

In order to get the autoreply to come from your bpuc.org address it will need to be set by Alex Sims on the bpuc.org server. Supply the subject and text of the message in plain text for setting.

Handling out of office in Cpanel

To Add

1. Select AutoResponder in the Mail section
2. Press Add AutoResponder
3. Set Character Set to Us-ASCII
4. Set Interval to 24 hours (one day)
5. Set From to Firstname Lastname
6. Other fields are obvious.

To Remove the out of office simply delete it.

Note that HTML has not been tested. Messages will still pass through to the Internode email box.