Office Administrator Job Description

Tasks

• To provide administration services to the Brougham Place UC.
• To act as an interface between the church, congregation and community.
• To provide administrative support to the Minister.

Type of employment

Casual : Part time 15 hours

Accountable to

• Church Council through Minister
• Financial matters to Treasurer.

Relationships

Internal; Staff, BP Congregation, SAUC office. External: General public, Suppliers.

Necessary Skills

• Patience, tolerance and a positive approach.
• Excellent telephone and face to face communication and interpersonal skills
• Self-organisation, initiative and flexibility.
• The ability to work without supervision.
• Computer literacy is essential, including MS Word, Publisher, Excel, Power Pt & MYOB
• Good keyboard skills and typing speed.
• Good written expression, spelling and command of the English language.

Principle Accountabilities

• Interact positively with the BPUC community.
• Provide assistance to the Minister eg research, typing, e-mail & pastoral care.
• Answer face to face and telephone queries promptly, courteously and with sensitivity.
• Distribute and assess incoming mail, faxes and e-mails.
• Coordinate and prepare orders of service and associated activities for Worship services.
• Assist in the organisation of wedding, baptism and funeral bookings and associated activities and records.
• Maintain appropriate filing systems
• Develop databases for a range of groupings.
• Prepare promotional brochures and flyers for circulation.
• Prepare day to day accounts for the church including input into MYOB, payroll, PAYG, workcover and BAS in conjunction with the Treasurer

Other Accountabilities

• Manage kitchen and office supplies.
• Prepare own paperwork, including letters, faxes, orders for suppliers and contacts.

Applicants need to be in sympathy with the ethos of the Uniting Church in Australia